One account for every chapter

Shipped the week of September 21.

A state association, a regional alliance or a club with chapters can now hold one account over all of them — and open it on a page built to be shown to a funder. Underneath it, volunteer hours got the care a number like that deserves, a workday stopped being filed like a paid job, and a task can say what it will take before anybody leaves the trailhead.

One account over every chapter

An umbrella account is for the organization that looks after other organizations. It pays for the plans its chapters are on, so every chapter gets the paid features without a separate bill, and it gets one place — HQ — to read what all of them add up to.

The HQ overview is the page to put in front of a board or a grant reviewer. Four figures lead: the trail your chapters care for, the volunteer hours they gave, the value of that time at the national volunteer-hour rate funders already ask for, and the tasks completed. Under them, the period you picked stands against the one before it, week by week or month by month, and every chapter is ranked beside a map of its trails — including hours per mile, the fair way to compare a small chapter with a busy crew and a large one.

Impact summary turns it all into a one-page PDF with your logo on it, ready to attach to the application.

The chapter decides

An umbrella can invite, and only the chapter can accept. The invitation shows the full list of what the umbrella would see — and what it would not — before the buttons, and only an owner can say yes.

What an umbrella sees is totals, names and approved hours, never the work itself: it can tell that three bridges are in poor condition and which three, not read the inspection or open the photographs. Nothing in TrailsIQ lets it change, close or delete anything in a chapter, and a chapter can leave whenever it likes without asking.

A chapter that is not on TrailsIQ yet can be invited by email. The link sets up its workspace and joins it to the umbrella in one step.

Umbrella accounts are set up with us rather than from the pricing page — get in touch with roughly how many chapters you look after.

Volunteer hours you can stand behind

Time logged on a task lands on your Work hours as a draft, so an afternoon on a blowdown is recorded once and approved once. Marking a task done asks how long it took, at the one moment somebody knows.

Helpers from outside the team count. A work session can say that six people from the neighborhood turned up, and their time goes into your volunteer hours without anybody having to join.

Paid staff are counted as crew. Mark somebody as paid staff on the Team page, from the day they were hired, and their hours from then on sit beside the volunteer total rather than inside it — which is the difference between a volunteer figure a funder can rely on and one they have to ask about.

Approval is your call. Settings → Work hours can switch it off for a team where everybody's hours are simply trusted, and Work hours itself is one page now: Day, Week, Month and Needs review.

The work report, redrawn

Reports → Work report opens on the last 30 days, with 7 days and Season a tap away — and Season sets itself against the same dates last year. Filter by member, trail or kind of task, and the PDF and the spreadsheet follow what you filtered.

Daily rhythm is a calendar of the window, one square a day, deeper where more work was logged: your busiest day, your average, and how much of it happened on a weekend. Reports your trail users sent through the report app are counted at the top, with a button to the ones still waiting. Share hands over the report exactly as you are looking at it, as a PDF or a link.

A workday is not a job

A volunteer build day and a paid contract are both projects, and they want different forms. When you start one, TrailsIQ asks which it is. A project is the workday: its trails, its tasks, its hours, and nothing about clients or prices. A job keeps the pipeline stage, the client, the estimate and the contract.

Clubs that never take paid work are never asked — the choice appears only once your workspace uses clients, cost estimates or contracts. A project can still hold the trails you are planning to build; it just never puts a price on them.

A task can say what it will take

Standing at a problem is the best moment to say what fixing it needs. The last step of a new task — and its edit panel afterwards — takes estimated hours, crew size, and the tools and materials to bring, picked from your inventory or typed in. Whoever plans the week reads it back at a glance — 3 h · 2 people · 6 person-hours, then the saws and the gravel.

It is a packing list for the truck. Adding a saw to a task sets nothing aside, so it is quick to write down and nobody is left waiting on a reservation.

In the field app

The daily report opens full screen, as two tabs: Post, for what the crew did today, and Messages, for the conversation under it.

Trail status, redrawn. Each network is a card with its trails' status at a glance and the day's recommendation under it. A trail opens on its condition and grooming, its elevation, its latest inspection and its open tasks, and every change goes through one status sheet that saves only when you press Save.

Scan a receipt from the home screen and a new expense opens with the picture already on it. A trail can be a stop on a mileage trip, so drove to the Ridge Loop trailhead is one tap rather than an address.

Also this week

The planner has a Structures tab. Drop a planned bridge or boardwalk on a line, and it keeps its measurements through to the trail you publish — or export one structure on its own for whoever is building it.

Sign in with a passkey. Add your phone or laptop under Profile & preferences and sign in with a fingerprint, your face or your screen lock instead of typing a password. It is optional and takes about ten seconds.

Your public hub wears your color, with lighter and darker shades worked out so text on it stays readable whatever color you chose. Your public site tells search engines about every page, and a link to it shared anywhere shows the page's own title and picture.

The weekly and monthly overviews name the reason. Each day is colored by the network's own status, and a caution or closed day says what made it one.

Panels match across the dashboard. Maintenance, infrastructure and points of interest open the same side panel — a header, three tabs, the actions at the foot — and the events list, the event form, expenses and the counters list were redrawn to match. On a phone, each counter is a card of its own.